We at DLINQ are sometimes asked about options and best practices for electronically sharing grades with students. While a range of options exist in the digital ecosphere, it’s important to keep data privacy and security in mind, including FERPA rules, when you consider those options.
The ITS-supported platforms below offer the best way to record and share student grades. These platforms have built-in gradebooks tied to your student roster, provide you and students secure access using Middlebury credentials, offer the best security for student data, and offer the least risk that you might accidentally share student grades with the wrong person.
For sharing grades throughout the semester
For sharing final grades:
We strongly discourage grade sharing via platforms such as email, third-party digital gradebooks, and online spreadsheets for the following reasons:
- Email is not a secure platform. It’s easily re-routed, and it’s easy to make a mistake and send an email to the wrong person. This video from the United States Department of Education explains these risks in more detail.
- Third-party digital gradebooks are not supported by Middlebury ITS, may charge fees, and may have dangerous privacy and data-security policies that put you and your students’ data at risk and potentially be a violation of FERPA regulations.
- Shared online spreadsheets carry privacy risks (it’s easy to make a mistake and share with the wrong person or with the world at large), are time-intensive to maintain, and may not be accessible to students outside the country.
If you are looking for alternative ideas for grade keeping and sharing, we invite you to schedule a consultation with a DLINQ team member.