Middlebury offers a variety of digital tools for teaching and learning. When faculty use the Course Hub to establish course sites/resources via institutional platforms (including but not limited to Canvas and Sites Dot), registered students automatically get access to those course sites. There may be times that additional users (faculty who are not associated with the course in the course catalogue, staff, TAs) seek access to a course site.
Middlebury’s intellectual property policy states that “ownership of scholarly work created by members of the Middlebury Community typically remains with the creator of such work.
The policy addresses access and use in the following way:
“Middlebury is committed to sharing the expertise of Middlebury Community members in support of Middlebury’s educational purposes. To do so, Middlebury retains, and the applicable creator(s) hereby grant to Middlebury, a royalty-free and non-exclusive license and right to archive and exhibit innovations that are the Intellectual Property of creators under this policy for long-term preservation and non-commercial uses in support of education and scholarship.”
Please note that Middlebury’s right to archive and exhibit course resources does not extend to the reuse or re-purposing of the instructor of record or students’ intellectual property without their consent. To use or adapt a Middlebury community member’s intellectual property (beyond archival and innovation exhibition), you must have their permission (regardless of their current employment status at Middlebury). Canvas administrators and support personnel are not authorized to provide access to course sites without permission from the instructor of record.
We recommend a transparent and courteous approach to obtaining appropriate access to course sites:
- Talk to the instructor of record about the access you are seeking and why. The instructor can then give you the necessary access:
- If the instructor of record is no longer able to provide access to Canvas (e.g., they do not work for Middlebury anymore), they can authorize a Canvas administrator to give access.
- The instructor of record can contact email@example.com for assistance with adding users.
In addition, students have a right to expect a certain level of privacy in their course work and interactions whether they occur in a classroom or in an online space. According to FERPA, no one (including the instructor of record) is permitted to disclose personally identifiable student information, including the fact that a student is enrolled in the course, unless one of these two main conditions exist: 1) the student has given express permission for its disclosure in writing, or 2) the requestor has an educational need to know. As a best practice in accordance with FERPA, Middlebury recommends that faculty wishing to share the content of their online course space with someone outside of the course roster export the content of their course into a new online space that does not contain student data. This will ensure you protect the privacy of your students, while still sharing course content with colleagues.
To do this in Canvas, you can:
- request a new Canvas site for co-curricular, administrative, or other purposes.
- copy content into your new site (no student data will be included).
For clarifications about faculty responsibilities in protecting student educational records, please visit the links below: