Zoom in Canvas

Schedule a Zoom video meeting in Canvas

Once Zoom is enabled in a Canvas course, you can access Zoom from Course Navigation.

1. In the course level navigation, click the Zoom link.
2. Click the Schedule a New Meeting button. To learn more about scheduling meetings, visit the Scheduling Meetings guide in the Zoom Help Center.
3. To schedule a recurring meeting, click the Recurring Meeting checkbox. You can set how often the meeting recurs, the number of meeting occurrences, and the date for the final occurrence.  An alternative approach is to set the frequency of the recurring event to no fixed time. This will create one persistent meeting link that can be re-used for each class session.
4. If the meeting will occur regularly, tick the Recurring Meeting checkbox under the time zone field. Select the recurrence period (daily, weekly, monthly, no fixed time) and how often the meeting will repeat. If the meeting will be weekly, you can choose multiple days to repeat it.
5. Set the end date. Note: When scheduling a recurring meeting, each occurrence is created as an independent event. To modify all recurring meetings, you must edit each meeting individually
6. Click Save.

Notes:

• Zoom meetings that you schedule within Canvas are also accessible from your Zoom desktop app or on your Zoom web account. However, the same is not true in reverse. Meetings that you schedule from your desktop app or on the Zoom web account cannot be added or transferred to your Canvas Zoom.
• You cannot pre-assign breakout rooms or enable language interpretation for a session from Zoom within Canvas. However, once you have scheduled your class Zoom meetings in Canvas, you can navigate to https://middlebury.zoom.us/ and edit your meeting settings from there to pre-assign participants to any breakout rooms. Changes made via your Zoom web account will be reflected in your Canvas Zoom, as long as you originated those meetings in Canvas to begin with.

Record Zoom meeting to cloud for access from Canvas

1. In the course level navigation, click the Zoom link.
2. Click Start to launch your meeting as the host.
3. In the meeting, when ready, click the Record button.
4. Select Record to the Cloud to begin recording.
5. To stop recording, click Pause / Stop Recording or End Meeting.
6. Once the meeting has ended, the recording will be processed before ready for viewing in Canvas. Note: Cloud recordings generally take about 2 times the duration recorded to process, but occasionally may take up to 24 hours due to higher processing loads at that time.

Access Zoom cloud recordings in Canvas

Instructors and students have access to cloud recordings associated with a class Zoom meeting integrated in Canvas.

1. To access cloud recordings, select the Zoom app in the course level navigation menu.
2. Click the Cloud Recordings tab to view a list of timestamped recordings generated from the Zoom meeting.
3. Click on the title of the desired class recording.
4. Click on the Play button on the recording file (video, audio…). Note: Once the play button is selected, the password for the recording will automatically be copied to the clipboard and the video will open in a new tab.
5. Note: if you are prompted to login to Zoom, click the SSO (single sign on) option, then enter your Middlebury email and password. Once logged in, you should be re-directed to enter the video passcode.
6. Paste the password into the Enter the password field. From keyboard, use <ctrl>-v (or <cmd>-v for Mac) or right-click in the password box and select Paste.
7. Click Access Recording.

Designating a guest speaker as an alternative host

If you will be inviting a guest speaker to a specific class meeting, you may want to add them as an Alternative Host for that individual meeting. Doing so gives them hosting privileges for that meeting (so they can, for example, share their screen and control breakout rooms). Designating them as an alternative host also will generate an automated email to them that includes a link to the meeting.