Project Description

Google Apps

Middlebury Google Apps is a suite of web-based Google services such as Google Docs, Sheets, Slides, and more. All Middlebury faculty, staff and students have access to Google Apps for EDU. Google Apps for EDU is a great tool for creating, sharing, and storing different types of documents amongst classes, offices and departments, and colleagues.

It is integrated into Canvas, and Google Drive folders with specific permissions can also be provisioned through the Course Hub.

Available Google Apps

The following services are included in Middlebury Google Apps:

  • Google Docs (similar to Word/Pages)
  • Google Sheets (similar to Excel/Numbers)
  • Google Slides (similar to PowerPoint/Keynote)
  • Google Drive (similar to OneDrive)
  • Google Groups
  • Google Calendar
  • Google Sites
  • * Please note: Gmail is not available through Middlebury’s Google Apps license.

Access

To log into your account:

  1. Visit https://drive.google.com/a/middlebury.edu
  2. You will be redirected to a Middlebury login page. Enter your Middlebury credentials (@middlebury.edu email address and password).

Step-by-Step Instructions

Tool-in-Practice/Examples

Using Google Drive in a Writing Course with Associate Professor of Writing & Rhetoric, Hector Vila

Hector Vila exclusively uses Google Drive as his tool of choice in his writing classes. He starts by creating a course folder which includes sub-folders for ‘Syllabus & Handouts’ and for each student in the class. Within each student’s folder is a folder for each assignment with the assignment’s due date. He does this on his own because it is relatively quick to do and establishes uniformity within the folder structure.

Professor Vila describes his method further here:

“So, let’s say we’re reading something in class and we’re leading up to the first writing assignment and I want to get them going … I will give them in-class writing prompts and students, in turn, will start populating the first assignment’s folder with their Google doc, which they create and if they so please (some students write longhand—yes), others use Word. Regardless, when the first draft is due for the workshop, each student has a draft in their first folder and each student, thus, has access to each other’s folders.
I then assign peer editing groups. Peer editing instructions, which do change per assignment, are found in the Handouts unless I’ve handed these out and/or have placed them elsewhere in the course folder. If peer writing tutors are assigned to the course, they, too, have access to the course folder to ease management between student and tutor. Finally, when it’s all done, I will comment/edit a final draft already living in the folder.
I’ve had occasions where a student, at the college, and me, at home or in my office, will work on a paper and have a chat as I markup the essay. I have used Hangout, too, for the same purpose. And students and peer tutors have had sessions via Hangout. Works pretty well, I’d say. In the end, we have an entire history of the course’s writing in one spot, all drafts in their relevant folders, etc.
The report from students is that they find the one-stop, bare-bones approach smooth and easy—I do too. What Google Drive, in this case, allows me is to modify my approach to a student’s needs quite easily. Lastly, when students have done presentations, as they did last spring for me, they tend to use Slides.”

Troubleshooting & Help

Personal vs. Middlebury Accounts

You can choose to maintain a separate account for your personal use of any Google services under a non-middlebury.edu address. If you have multiple Google accounts, the username that appears at the upper right corner of most Google services will help you ensure that you’re using the intended account. Your Middlebury account includes unlimited file storage, while personal accounts are limited to 10 GB of storage space.

You can learn more about using Google Docs and Google Apps through these resources highlighted in the ITS Wiki. In addition, if you are experiencing technical difficulties accessing Google Apps for Edu at Middlebury, please contact the help desk. You can also contact us with questions and/or request a one-on-one consultation with a member of the DLINQ staff.