Project Description

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The Zoom integration for Canvas allows faculty to schedule Zoom meetings right within Canvas, for class meetings and for office hours. If you are planning to use Zoom for class meetings, we highly recommend scheduling those Zoom meetings within your Canvas course, rather than using the Zoom desktop app. The benefits to scheduling Zoom class meetings within your Canvas course are:

  • Your students will have access and reminders to join class meetings right from Canvas.
  • You don’t have to email or otherwise send meeting invitations, links, or passwords to students, which they might then lose.
  • Students don’t have to keep track of meeting links or passwords.
  • If you cloud record your Zoom meetings that you’ve scheduled within Canvas, you and your students will have direct access to those recordings right from Canvas.

Access

The Zoom LTI app is already installed in your Canvas course. You should see a link in your Canvas course menu on the left.

Instructions

To schedule a Zoom meeting from within Canvas:

  • Navigate to Zoom in your lefthand course menu. Note: depending on how you have your navigation menu ordered, Zoom may appear in a different place within the menu.

Screen capture of Zoom in Canvas

  • Click the “Schedule a New Meeting” button at the top right of the Zoom page.
  • Give the meeting a name, and choose the start date, the start time, and the time zone.
  • If the meeting will occur regularly, tick the “Recurring meeting” checkbox under the time zone field. Select the recurrence period (daily, weekly, monthly, no fixed time) and how often the meeting will repeat. If the meeting will be weekly, you can choose multiple days to repeat it.
  • Set the end date.
  • If you will be inviting a guest speaker to a specific class meeting, you may want to add them as an “Alternative Host” for that individual meeting. Doing so gives them hosting privileges for that meeting (so they can, for example, share their screen and control breakout rooms). Designating them as an alternative host also will generate an automated email to them that includes a link to the meeting.
  • Click “Save.”

To edit or delete a Zoom meeting from within Canvas:

  • Navigate to Zoom in your lefthand course menu.
  • Click on the meeting name from your list of meetings.
  • Scroll down and click “Edit this Meeting” or “Delete this Meeting.”
  • If editing, make the desired changes and then click “Save.”

Additional Notes:

  • Zoom meetings that you schedule within Canvas are also accessible from your Zoom desktop app or on your Zoom web account. However, the same is not true in reverse. Meetings that you schedule from your desktop app or on the Zoom web account cannot be added or transferred to your Canvas Zoom.
  • You cannot pre-assign breakout rooms or enable language interpretation for a session from Zoom within Canvas. However, once you have scheduled your class Zoom meetings in Canvas, you can navigate to https://middlebury.zoom.us/ and edit your meetings from there to add any breakout room pre-assignments. Changes made via your Zoom web account will be reflected in your Canvas Zoom, as long as you originated those meetings in Canvas to begin with.
  • You can choose to hide the Zoom link for students, if you are not planning to use it. In your Canvas course, go to Settings > Navigation and move Zoom from the top bank of items to the bottom bank, and click “Save.”