Zoom is Middlebury’s videoconferencing tool. It allows you to schedule and record online meetings or invite remote guest speakers to your class or event.
All Middlebury faculty, staff and students have access to Zoom.
Zoom meetings allow you to share slides from your desktop, create small group meeting rooms, and more. You can use Zoom to digitally connect with individual students, whole classes, guest teachers, writers, and others.
It’s simple to use, and accessible using your computer camera, a webcam, or your phone’s camera. You can also connect to any Zoom room via voice call through a special telephone number.
To log into your account:
- Go to go.middlebury.edu/zoom
- Click the Sign-in button at the top right of your screen.
- You will be redirected to a Middlebury login page. Enter your Middlebury credentials (@middlebury.edu email address and password).
As Amy Collier has written, “we privilege the voices in the room.” It’s a natural tendency, one that we are often unaware of (if we’re in the room). When we work across distance through videoconferencing, its important to be mindful of how we privilege co-location, and the effect that can have on the collaboration and work we wish to do.
Here are a few tips that can support collaboration, work, and teaching across distances.
- Always ask: “Who is not in the room who could be?” “What contributions am I missing out on that I don’t need to?”
- Check in across distance to see how collaborations and work are coming along.
- Pay attention to what people on screen can see. Think about your lighting and background, but also be aware of whether you and others in the room are in view.
- Allow time in virtual meetings and collaborations for connecting and relationship-building
- Find back channel spaces for communication between meetings (Slack, e-mail, text messages, even Twitter).
- Develop and be ourselves digital allies, who can act as connectors and supporters to make sure virtual meetings are inclusive and successful.
- Recognize and appreciate time zone differences. Early morning and late afternoon means different things to different people.
Most important is to remember that people, and not digital tools, are the most important technology at play in collaboration at a distance. We are not connecting across time zones and thousands of miles because we can, we are connecting because we should.
Social Presence Practices
- Ideally, join the meeting from a quiet location. Pay attention to background noise and do your best to minimize.
- If you have one, activate your webcam and position it so that it is level and you are facing it. Make sure your room has good lighting and adjust so that your face can be seen.
- Remember, people can see you up close, so be aware of gestures and facial expressions.
- Right click on the box that represents you in the meeting and add your name and department to the screen so we all know who is on the call (this can be customized on each call)
- Display your name on your video screen by going in to Zoom, select settings, then video, and check the box that says “display participant’s name on video”.
- Look for the chat button in your menu bar at the start of the meeting to send and receive messages from organizers or participants.
Technical Best Practices
These best practices are intended to make using Zoom more convenient for folks running standard meetings, and don’t necessarily apply to meetings which need an added level of security or control.
- Wear headphones when connecting to a Zoom meeting from a computer. Apple earbuds with the built-in microphone work particularly well. Other recommended mics here.
- Mute your microphone when you’re in a meeting and are listening to others.
- Set your Personal Meeting ID (PMI) to your work phone number, set up a customized link. PMI and Meeting ID explained here.
- Use your Personal Meeting Room (PRM, uses your PMI) for as many meetings as you can. (If you launch your PMI from the Zoom app, do so from the “Meeting” tab. Launching a new meeting from the “Home” tab may create a separate meeting with a different URL for one time use.)
- If you’re using Zoom to bring in a remote guest speaker or presenter, share your PMI with them and schedule a test call in advance to work out any kinks.
- Enable the “Join Before Host” feature in your PMR so that others can meet in your absence or tardiness, and so that you can join from a video conferencing system or telephone when necessary.
- If recording a meeting, record a local MP4 to your computer.
- If you use Canvas, schedule class meetings using the Canvas Zoom LTI.
- If you use Outlook, schedule non-class meetings using the Outlook Scheduling Plugin.
We strongly recommend that you make the following security adjustments to your Zoom settings:
- Turn OFF “Join before host” (do not allow participants to join your meeting prior to you)
- Turn ON the “Waiting Room” feature (you can then manually admit attendees into your Zoom meeting)
- Turn ON “Only authenticated users can join meetings” (this requires attendees to be logged into Zoom before joining a meeting. Reminder: all Middlebury faculty, staff, and students have access to Zoom accounts.)
Additional Zoom security options that are recommended by ITS:
- Secure a meeting with end-to-end encryption
- Expel a participant or all participants
- Lock a meeting
- Screen share watermarks
- Enable/disable a participant or all participants to record and consent
- Password protect a meeting
- Only allow individuals with a given email domain to join
Troubleshooting & Help
Information about using Zoom at Middlebury
You can view many helpful tutorials in the Zoom Help Center.
General information about Middlebury videoconferencing support.